The Federation of Inter-Asian Philately (FIAP)always follow the GREX of Federation of International Philately (FIP) along with some individual regulation for the FIAP Exhibition.
FIP GENERAL REGULATIONS FOR THE EXHIBITIONS (GREX)
SECTION I GENERAL STIPULATIONS
Article 1 Exhibition Objectives
1.1 The FIP sees in philatelic exhibitions a suitable opportunity to further its aims, as set out in Article 5 of its Statutes:
► to promote every aspect of philately world wide
► to provide a forum where philatelists can meet in a friendly atmosphere
► to demonstrate the state of development of philately in all of its various fields
► to promote international exchange of the results of philatelic research, through literature competitions and philatelic seminars
► to awaken the interest of philatelists in international competitions, and
► to demonstrate to the general public, in particular to the youth, the cultural and the educational values of philately and its attractiveness as a hobby.
Article 2 Categories of Exhibitions
In accordance with Article 1 of these Regulations, the FIP promotes the following categories of philatelic exhibitions:
2.1 World Exhibitions:
2.1.1 General World Exhibitions for all Exhibition Classes as set out in Article 5.7 and open to all Members
2.1.2 Specialised World Exhibitions restricted to one or several Exhibition Classes and open to all Members.
2.2 International Exhibitions:
2.2.1 General International Exhibitions for all Exhibition Classes restricted to continental or regional participation of their Member Federations.
2.2.2 Specialised International Exhibitions restricted to one or several Exhibition Classes and to continental or regional participation of their Member Federations.
2.3. Other Exhibitions:
Other Exhibitions or Competitions of International interest recognised by the FIP Board.
Article 3 FIP Patronage, Auspices and Recognition3.1 By way of promotion, the FIP may grant the Members:
Patronage for World Exhibitions (in accordance with Article 2.1) (hereafter referred to as "FIP World Exhibition").
Auspices for International Exhibitions (in accordance with Article 2.2) (hereafter referred to as "FIP International Exhibitions"). Recognition for other exhibitions or competitions recognised by the FIP (in accordance with Article 2.3).
3.2 Should the FIP Member delegate to an independent organisation or to the Postal Administration of the country, the whole or a portion of the organisation of an exhibition, the Member still remains fully responsible to the FIP for ensuring that GREX and other regulations are followed.
3.3 FIP Patronage guarantees to the Exhibition Management the full support of FIP and the Members. It obliges the Exhibition Management to observe strictly the FIP Statutes, the General Regulations of the FIP for Exhibitions (GREX), the General Regulations of the FIP for the Evaluation of Competitive Exhibits (hereafter referred to as "GREV"), and the Special Regulations for Evaluation of Exhibits for Competitive Classes (hereafter referred to as "SREVs") as well as any supplementary rules of the individual Exhibition Classes and other regulations. The FIP Board shall nominate a Consultant to advise and assist the Exhibition Management, in accordance with Section III.
3.4 FIP Auspices guarantee to the Exhibition Management the support of FIP and the Members. It obliges the Exhibition Management to observe the FIP Statutes, GREX, GREV, SREVs and other regulations but allows them latitude in all other aspects in connection with the exhibition. Any deviation, however, must be approved by the FIP Board. The FIP Board shall nominate a Consultant to advise and assist the Exhibition Management, in accordance with the Section III.
3.5 FIP Recognition may be granted by the FIP Board to the Exhibition Management of other exhibitions upon request for the further development of philately.
3.6 Applications for Patronage or Auspices of the FIP must be forwarded in writing to the FIP Secretariat in the form set forth in Article 47.2 of FIP Statutes.
3.7 The FIP Board may grant provisional Patronage, Auspices or Recognition to Exhibition Managements subject to approval at the next Congress.
3.8 The Exhibition Management undertakes not to apply for nor to accept any other philatelic patronage besides the Patronage of the FIP and its associated Continental Federations or such other organisations as FIP may recognise.
3.9 The FIP Board, represented by the FIP Consultant, will execute a Contract with the Member and the Exhibition Management for the conduct of a philatelic exhibition under the Patronage or Auspices of the FIP.
3.10 For the technical and organisational control of an exhibition under the Patronage or Auspices of FIP, the Exhibition Management will draw up its own Individual Regulations (hereafter referred to as "IREX"), which must not conflict with GREX and must be approved by the FIP Consultant before publication.
3.10.1 Subsequent modifications to the IREX by the Exhibition Management require the written approval of the FIP Consultant and must be advised immediately to all concerned (see Article 49.2 of GREX).
3.11 Subsequent modifications to the GREX following signature of the Contract shall not be binding on the Exhibition Management but they shall attempt to observe them so far as may be practical.
3.12 Should the Exhibition Management not adhere to the obligations resulting from the granting of Patronage or Auspices, the FIP Board has the right at any time to withdraw its Patronage or Auspices. In such an event Members will immediately be notified by the FIP Board. Awards of such an exhibition will not be recognised by the FIP.
Article 4 Contract and Agreement
4.1 For all exhibitions under Article 3 a contract or agreement shall be signed between the Member Federation, the Exhibition Management and FIP.
Article 5 Exhibition Classes
5.1 The following classes are admissible in FIP Exhibitions.
5.2 Non-competitive classes (by invitation). The Exhibition Management may exclude any or all of these classes.
► Court of Honour
► Official Class
► Jury Class
Other non-competitive classes.
5.3 The Court of Honour includes exhibits of exceptional significance or interest.
5.4 The Official Class includes exhibits:
► from postal authorities
► from postal museums
► from postage stamp printers
► from postage stamp designers and engravers.
5.5 The Jury Class includes exhibits from Jurors appointed for the exhibition.
5.6 Other non-competitive classes include exhibits of special philatelic interest from philatelists and institutions.
5.7 Competitive Classes
FIP Championship Class (only FIP General World Exhibitions, see Article 6.1 below)
► Class for Traditional Philately
► Class for Postal History
► Class for Postal Stationery
► Class for Aerophilately
► Class for Thematic Philately
► Class for Maximaphily
► Class for Philatelic Literature
► Class for Youth Philately
► Class for Revenue
► Class for Astrophilately
Any exhibit of special philatelic interest which cannot be properly assessed using the special regulations (SREV) of any given Class will be evaluated in accordance with the general principles of GREV Article 5 by a panel to be appointed by the Jury Presidium.
5.8 Any class promoting philately and stamp collecting.
Article 6 Size of Exhibition
6.1 General FIP World Exhibitions should have an overall frame space of at least 2'500 m2 and a maximum of 4'500 m2 at their disposal for the Competitive Classes. Exceptions must be approved by the FIP Board. The term one m2 shall be taken to refer to a single frame capable of taking 16 sheets.
6.2 Specialised FIP World Exhibitions and FIP International Exhibitions should have an overall space of 1'000 - 2'500 m2 for the Competitive Classes. Exceptions must be approved by the FIP Board.
6.3 Each exhibit in the Championship Class shall be allotted the same number of frames as exhibits which have received 85 or higher points. Championship Class exhibits may not request a lesser allocation.
6.4 In all other Competitive Classes (except Youth or Literature class) 5 m2 will be uniformly allotted to all accepted exhibits that have received up to 84 points including first time exhibits. Similarly 8 m2 will be uniformly allotted to all accepted exhibits that have received 85 points or higher at a FIP Exhibition. First time exhibits which have received 85 or more points at a qualifying Continental Federation exhibition (see Art.10.10) shall receive the same number of frames as those qualified by having received 85 and more at a FIP exhibition.
6.5 Exhibits which qualify for the higher number of frames at an exhibition shall, if requested by the exhibitor, be granted the increase for all exhibitions in the following calendar year. Once granted the exhibitor may not request a lesser number of frames.
6.6 The Exhibition Management decides on the allocation of the available frame space to the individual exhibition classes. The class for youth philately, if included, must be allocated at least 5% of the available frame space provided there are sufficient applications.
6.7 At every FIP World or International exhibition at least 20% of the exhibits should be in competition for the first time.
6.8 For the literature class, a reading area must be provided so that visitors may examine the exhibits.
6.9 It is recommended that each Exhibition Class be shown as an entity in one part or area of the exhibition.
Article 7 Judging of Exhibits
7.1 Exhibits in the FIP Championship Class and the other Competitive Classes (Article 5.7) are to be judged according to uniform principles in all FIP exhibitions (Article 2). The principles are laid down in the GREVs and SREVs.
Article 8 Awards and Recognition
8.1 Non-competitive classes
Non-competitive exhibitors should receive suitable recognition for their exhibits from the Exhibition Management.
8.2 FIP Championship Class
The only award in this class is the Grand Prix d'Honneur, a valuable objet d'art. Exhibits in the FIP Championship Class not receiving the Grand Prix d'Honneur will receive an objet d'art from the Exhibition Management.
8.3 Other Competitive Classes
a) at General World Exhibitions
► Grand Prix International
► Grand Prix National
b) at Specialised World Exhibitions Grand Prize of the Exhibition (Grand Prix d'Exposition)
c) at International Exhibitions Grand Prize of the Exhibition (Grand Prix d'Exposition)
► The Grand Prizes are valuable objets d'art.
► Details of the Competitive Class for which the Grand Prix National is awarded are contained in the IREX. The exhibits in all other Competitive Classes are eligible for the Grand Prix International.
► Any exhibit may only receive the same Grand Prix once.
8.4 The following awards are available to the jury in the competitive classes
► Large gold medals
► Gold medals
► Large Vermeil medals (gold-plated silver)
► Vermeil medals (gold-plated silver)
► Large Silver medals
► Silver medals
► Silver bronze / Large bronze medals
► Bronze medals
For the Youth Class medals may be awarded up to Large Vermeil level.All medals will be awarded together with an appropriate certificate.
8.5 The jury may, in addition to the medal awarded, express FIP Felicitations for those exhibits demonstrating outstanding philatelic research or originality. Felicitations may not be given to the same exhibit twice unless a totally new aspect of research has been introduced. The award of Felicitations shall be made by the Jury and acknowledged with a diploma from the FIP Board
8.6 In addition to the Grand Prix (Article 8.3), the Exhibition Management may place special prizes at the disposal of the Jury. These are awarded at the total discretion of the Jury to exhibits having received at least 85 points (except Youth with at least 75 points) in appreciation of outstanding philatelic merit or exceptional material. These prizes shall not constitute an intermediate medal level. These special prizes shall be placed at the disposal of the jury without the imposition of conditions.
SECTION II CONDITIONS FOR PARTICIPATION AT EXHIBITIONS UNDER THE PATRONAGE OR AUSPICES OF THE FIP
Article 9 Eligibility for participation in the Championship Class9.1 Participation in the FIP Championship Class is restricted to exhibits which have received 95 or more points in FIP World Exhibitions in any three separate years during the previous 10 years.
9.2 A Grand Prize counts as a qualifying medal, credit however may be taken for only one Large Gold Medal (min. 95 points) or one Grand Prize per year.9.3 An exhibit enters the Championship Class on 1 January in the year following qualification.
9.4 A list of qualified exhibits eligible for competition in the FIP Championship Class is prepared at the end of each year by the FIP Board. A qualified exhibit can compete in the FIP Championship Class for any five calendar years of the exhibitor's choice within a span of ten years once it becomes eligible.
9.5 Once an exhibit is eligible for the FIP Championship Class, it may not be exhibited in any other Competitive Class at FIP Exhibitions. Material from the exhibit must not be used in another exhibit. Should the exhibitor wish to enter a substantially different exhibit, a small proportion of such material, but in no case more than 10% of the individual philatelic items in the qualified exhibit, may be included within five years after conclusion of eligibility in this class. Abuse of this privilege will result in the exhibit being placed out of competition by the Jury.
9.6 On receiving the Grand Prix d'Honneur in the FIP Championship Class, or having completed eligibility under Article 9.4, an exhibit may only be shown out of competition by the same owner.
Article 10 Qualification for Participation in the Competitive Classes
10.1 Participation in FIP World Exhibitions granted Patronage and International Exhibitions granted Auspices is set out in Article 48 of the Statutes
10.2 The exhibit must have received a minimum of 75 points or equivalent award at a national level exhibition within the proceeding ten years calculated from the date for submission of applications.
10.3 For Exhibits in the literature class no previous award is required. Books must have been published within the previous five years and all other entries in the literature class within the previous two years.
The qualifying date being the 1 January in the year in which the Exhibition is being held.
10.4 For Exhibits in the Youth Class the qualification for Age Group A (13 to 15 years) is a national 70 points and for the Age Groups B (16 – 18 years) and C (19 to 21 years) a national 75 points. A former youth exhibit having obtained 85 or more points with an entry of five frames in Age Group C shall qualify to exhibit in the senior class.
10.5 If the qualification is attained in an Exhibition other than at the National Exhibition of his Member country, then the exhibitor must submit a certificate of recognition from his Member Federation.
10.6 Those Members who have not organised a national exhibition in the previous five years, may certify the qualification of the exhibit. Such Certificate must be signed by the President or Secretary General of the Member.
10.7 At a FIP International Exhibition, exhibitors from non-members may also participate as set out in Article 48.2 of the Statutes.
They must fulfil the qualification requirements of Articles 10.2, 10.3, 10.4 and 10.5.
10.8 Exhibits previously not shown in National Exhibitions or which have not acquired the qualification as per Articles 10.3 to 10.7, may not participate in a FIP Exhibition.
10.9 It is recommended that the same levels of medals be adopted by all Members as stipulated in Article 8.4.
10.10 A qualifying Continental Federation Exhibition shall be defined as one where all team leaders and a minimum of 80% of all jurors are FIP accredited. It must also have FIP Recognition.
Article 11 Applications
11.1 Application for participation at a FIP Exhibition must be submitted through the Commissioner of the country where the applicant resides. Applications can also be submitted by residents of non-members through the Commissioner of a Member to which they are associated.
11.2 On application the exhibitor must sign a declaration of ownership of the exhibit and agree to accept all FIP regulations.
Article 12 Decision on Applications
12.1 The Exhibition Management decides whether an application is to be accepted or rejected. No reason need be given for the rejection of an application. However, all applications for qualified exhibits received for entry in the FIP Championship Class have to be accepted.
12.2 The Exhibition Management will strictly follow the allotment of frame space as provided under Articles 6.3 and 6.4.
Article 13 Confirmation of Acceptance
13.1 The Decision on Acceptance or Rejection of Applications will be sent to the Exhibitor via the Commissioner.
13.2 On acceptance the exhibitor shall pay the exhibition fees within the time set by the Exhibition Management.
13.3 When submitting the final acceptance the exhibitor must provide a photocopy of the introductory page in one of the FIP languages, showing the concept of the exhibit. For the literature class the exhibitor must submit a translation of the title and technical details in one of the FIP languages.
Article 14 Obligations of the Exhibitor
14.1 Every exhibitor is required to abide by the GREX, GREV, SREVs, Supplementary Rules for the Exhibition Classes, if any, and the IREX.
14.2 Any exhibitor who refuses a medal awarded by a Jury will be excluded from all FIP World or International Exhibitions for five years.
Article 15 Limitation on Entries
15.1 Each exhibitor may submit a maximum of two entries to an exhibition. In the case of family members, a maximum of four entries per family is permitted. If an exhibition is oversubscribed only one exhibit, or two for family members, may be accepted under this regulation. Entries in the FIP Championship Class and the literature class are not subject to this limitation.
15.2 Jury members, senior consultants to the Jury, members of the Expert Group, the FIP Consultant and apprentice Jury members who are serving at that exhibition and their blood relations and relations by marriage are not eligible to participate in any Competitive Class.
15.3 An exhibit which has been sold, transferred, or gifted by an exhibitor to one of his family members will be treated as a new exhibit and will have to meet all requirements afresh, particularly Articles 10 and 17.1.
15.4 For Youth exhibits a fee equivalent to the cost of one frame in the senior classes shall be charged on each entry at FIP international exhibitions.
Article 16 Pseudonyms
16.1 An exhibitor may enter his exhibit under a pseudonym. The Exhibition Management and the Jury Presidium must be notified of the true identity of the exhibitor.
Article 17 Basic Requirements for Application to Exhibit
17.1 With the exception of the literature class, every exhibitor must have owned his exhibit for a minimum of two years before being eligible to exhibit at a FIP Exhibition.
17.2 Every exhibitor will abstain from exhibiting material which does not conform to FIP regulations or to the laws of the host country. Legal restrictions on the display of material shall be defined in IREX.
17.3 An exhibitor may direct attention to special items in the exhibit and to literature written by him relevant to the exhibit. However, no statements of value are permitted. The title of the exhibit shall clearly state the content in a form understandable to visitors to the exhibition.
17.4 The Jury must be provided with originals, or copies certified by the National Federation, of any certificates relating to material in the exhibit. These should be placed in the back of the protective covers. Copies may also be given to the National Commissioner as advised in general guidelines.
17.5 Each exhibit sheet must be exhibited in protective covers. These must be capable of being opened by the Expert Group. Individual items should not be in sealed containers.
Article 18 Privileges of the Exhibitor
18.1 The exhibitor is entitled to the following free of charge:
► two permanent admission tickets for the entire period of the exhibition.
► an exhibition catalogue
► a copy of the jury report (Palmarès);
Article 19 Measures in the Event of Breach of Exhibitors' Obligations
19.1 In the case of a breach of the provisions of Articles 11.2 and 14, an exhibitor may be disqualified from the exhibition.
19.2 In the event of an exhibitor
► failing to exhibit, without acceptable excuses, the FIP Board will bar the exhibitor from exhibiting in FIP exhibitions for two calendar years;
► having given false information in his application or
► exhibiting other than his registered exhibit, or in the case of the FIP Championship class the authorised exhibit
the FIP Consultant will, after careful examination of the facts recommend measures to the FIP Board that may include temporary or permanent disqualification from further FIP Exhibitions.
19.3 An exhibitor who, once the jury is in session, attempts to influence the judging of any exhibit, either directly or through a Commissioner or other person, will be immediately disqualified and may be banned from exhibiting at future FIP exhibitions.
SECTION III FIP EXHIBITION CONSULTANTS
Article 20 Responsibilities
20.1 The FIP Board shall nominate a Consultant for each of the FIP World or International Exhibitions. Such a consultant shall be responsible directly to the FIP Board.
20.2 The Consultant is responsible for negotiating and signing the Contract between the FIP Board on the one part and the FIP Member and the Exhibition Management on the other (Article 3.9).
20.3 The Consultant will act in an advisory and co-ordinating role during the preparation for the exhibition and ensure that the GREX and all other FIP regulations are adhered to.
20.4 The Consultant is in particular responsible for ensuring that
► suitable exhibition rooms and frames are available,
► the necessary security measures are taken for the exhibits,
► preparations have been made for customs formalities for the clearance of exhibits and trade participants,
► the Commissioners perform their duties with a sense of responsibility and in observance of the applicable regulations,
► the work of the jury at the exhibition is well prepared with regard to technical and organisational aspects.
20.5 The Consultant may require the Exhibition Management to make alternative arrangements relative to the provisions of Article 20.4.
20.6 Any necessary travel and accommodation expenses as well as other expenses incurred by the Consultant, both before and after the exhibition, must be borne in full by the Exhibition Management.
20.7 The Consultant must receive an invitation from the Exhibition Management for the entire period of the exhibition. His travel and accommodation expenses are to be borne by the Exhibition Management. He must arrive two days before the exhibition opens and leave one day after it closes.
20.8 The name and address of the Consultant must be mentioned in all publicity brochures and in the exhibition catalogue, so that he may be reached at all times for questions arising in connection with the exhibition.
20.9 The Consultant shall not be a member of the jury except at specialised literature exhibitions.
20.10 All correspondence between Exhibition Management, FIP Board and FIP Commissions shall be routed through the FIP Consultant.
SECTION IV COMMISSIONERS
Article 21 Appointment
21.1 National Commissioners (hereafter referred to as "Commissioners") will be appointed for the purpose of supporting all FIP World or International Exhibitions in accordance with the Guidelines for the conduct of National Commissioners. The Exhibition Management will request Members to appoint a Commissioner in good time prior to the publication of the first publicity brochure for the exhibition. The Exhibition Management may suggest an individual as Commissioner. The appointment, however, is solely the affair of the Member. The FIP Board may reject the nomination of a Commissioner. The Consultant must have the list for approval prior to any publication thereof. A Member may, subject to the consent of the Consultant and Exhibition Management, request the appointment of an additional Commissioner, but without any obligation to the Exhibition Management. If the Member wishes to appoint an apprentice Commissioner this must be approved by the Consultant.
21.2 A Member whose Commissioner is hand carrying more than 2400 sheets (for 16 sheet frames), not including literature, has the right to request an additional Commissioner who would receive the same privileges as the national Commissioner.
21.3 Every Member has the right to entrust the Commissioner's duties, for its own country, to the Commissioner of another country, subject to the approval of and in co-ordination with the Member of that country.
21.4 Failure to appoint a Commissioner will be interpreted as the intention of the FIP Member not to appoint a Commissioner for the exhibition in question. If no Commissioner is appointed then the National Federation shall act as Commissioner. If the Member declines to appoint the Federation as Commissioner no exhibits can be accepted from that Member.
22.1 Only Commissioners from Members and also from member National Federations affiliated to a Continental Federation, if the Exhibition is held in that continent, are to be appointed for FIP World Exhibitions.
22.2 Commissioners from non-members may be appointed to International Exhibitions with FIP Recognition.
22.3 Commissioners who are responsible for 6 or more exhibits, excluding Literature exhibits, may not also serve as Jurors.
Article 23 Publication of the List of Commissioners
23.1 The list of Commissioners shall be published in all publicity brochures and in the exhibition catalogue.
Article 24 Relations with the Exhibition Management
24.1 The Commissioner is solely responsible for maintaining contact with the Exhibition Management on behalf of the exhibitors in the competitive classes. All correspondence between the exhibitors of a country and the Exhibition Management, and vice versa, must be routed through the Commissioner.
24.2 With regard to the non-competitive classes, the Commissioner must be informed about all invitations from the Exhibition Management to exhibitors of his own country.
24.3 A Commissioner shall maintain constant contact with the Exhibition Management.
24.4 The Commissioner must inform the Exhibition Management promptly if an exhibit is withdrawn.
Article 25 Responsibilities of Commissioners
25.1 The Commissioners are obliged:
► to publicise the exhibition among philatelists of their countries;
► to accept applications for participation, to review the details contained therein, confirm that a draft introductory sheet is attached and bearing in mind the stringent requirements with respect to qualification, to forward them to the Exhibition Management; they shall sign the application form confirming that the details are correct
► to accept applications only from exhibitors who are within their jurisdiction in accordance with Article 10.1, 21.3 and 22.1. 25.2 When a Commissioner is in attendance at an exhibition and receives the privileges provided under Article 28, he is further obliged:
► to accept full responsibility for the display of the exhibits and to check that they have been mounted correctly;
► to attend all Commissioners meetings and to be ready to attend on the Expert Group if requested.
► to be available at the exhibition during the duration of the judging to answer questions, should the need arise;
► to be present at official activities (mounting, opening ceremony, judging, dismounting etc.) occurring during his stay. to collect from the Exhibition Management, at such time as is determined by them, any awards, special prizes, etc. which are intended for their exhibitors
► Commissioners are entitled to request that the above be sent to their home address.
25.3 Commissioners who fail to carry out the duties under Section IV shall be warned in writing with a copy to their Federation.
Article 26 Mounting, Dismounting and Transportation of Exhibits
26.1 The Exhibition Management must allow the Commissioner to be present during the mounting and dismounting of the exhibits in his care. The Exhibition Management is to render to him any necessary assistance.
26.2 Commissioners who transport their exhibits personally to the exhibition must be met at the nearest international airport or railway station. Assistance must also be rendered with customs formalities and in accompanying the Commissioners to the security area of the exhibition for receipt of exhibits. The same assistance is to be rendered when they personally return the exhibits to their home countries after they have been dismounted.
26.3 If a Commissioner is not leaving the country within two days following the end of an exhibition or of Congress whichever is later the Exhibition Management shall, if requested, provide facilities for the safe storage of exhibits but at the Commissioner’s cost.
Article 27 Number of Exhibits
27.1 The Commissioner must obtain a minimum number of accepted exhibits to be entitled to the privileges set out in Article 28.1. This qualifying number of exhibits will be published annually by the FIP Board and will apply to all exhibitions in the stated calendar year.
27.2 It is in the interest of the exhibitors that the Exhibition Management and the Commissioners reach a mutual agreement in advance on the number of frames that can be allotted to them to avoid embarrassment.
27.3 The FIP Board will determine the qualifying number of exhibits for each Member. The minimum will not be less than three, of which not more than one third may be in the youth class. Exhibits in the literature class are not counted for this purpose. The criteria to be applied are shown in the Guidelines for the Conduct of Commissioners.
Article 28 Privileges of Commissioners
28.1 The Exhibition Management undertakes to provide the following in recognition of the work of the Commissioners who are qualified under Article 27.1:
► a hotel room with bath or shower and breakfast for up to two persons, for the period of the exhibition as well as an agreed time for mounting and dismounting exhibits
► a suitable daily allowance for the length of actual stay at the exhibition. Per diems should be paid at the first meeting of the Commissioners
28.2 All Commissioners are entitled to the following free of charge:
► two admission tickets for the entire length of the exhibition.
► an exhibition catalogue;
► a copy of the jury report (Palmarès); and
► two invitations to the Palmarès Banquet and to all official exhibition events, one for a family member.
28.3 A qualified Commissioner shall stay in the hotel provided by the Exhibition Management so that contact may be maintained. No reimbursement is provided if the Commissioner stays elsewhere.
Article 29 Commissioners' meeting room
29.1 The Exhibition Management shall provide a meeting room at the disposal of the Commissioners during the exhibition. The room shall be large enough for the formal meetings of the Commissioners to take place.
Article 30 Measures in Event of a Breach of Commissioners' Responsibilities
30.1 Should a Commissioner fail to discharge the responsibilities he has undertaken, he may be excluded from such a function at future exhibitions. This decision will be made by the FIP Board, after the Commissioner in question and his Member have been given opportunity to present their position with respect to the breach of responsibility.
30.2 Should a Commissioner be prevented for personal reasons from carrying out his duties, his FIP Member must make proper alternative arrangements so that all his country's exhibits can be present at the exhibition concerned. If a new Commissioner is appointed, he shall have all the rights and obligations of a Commissioner as provided in Section IV.
SECTION V THE JURY
Article 31 Composition of the Jury
31.1 For FIP World or International Exhibitions the Jury must be appointed from the FIP list of jurors accredited in accordance with the provisions set out in Guidelines for the Duties and Accreditation of Jurors in FIP World and Specialised Exhibitions. The list will placed at the disposal of the Exhibition Management.
31.2 The number of jury members for an exhibition is subject to agreement between the FIP Consultant and the Exhibition Management. As a rule, one jury member should be appointed for not more than 100 m2 frame space. However, special requirements of individual competitive Classes shall also be taken into consideration.
31.3 The term Jury Member shall include Senior Consultants, Apprentice Jurors and Expert Group Members except where specifically mentioned.
31.4 The Exhibition Management appoints up to 25% of the jury members from the accredited Jurors of its own National Federation, in accordance with Article 31.1. Should the Member not have sufficient accredited jurors, the Exhibition Management and the FIP Consultant will agree from which Members additional accredited jurors may be drawn to fill their quota. The Exhibition Management must first obtain approval from the Members from whom additional accredited jurors are to be drawn before such additional accredited jurors may be invited.
31.5 The FIP Board appoints up to 25% of the members of the jury from the list of accredited jurors. They shall be shown as FIP appointees in exhibition publications. Such appointees are normally team leaders or other senior members of the Jury.
31.6 The Exhibition Management shall appoint the balance of the jury members from the list of accredited jurors submitted by Members. Each Member shall have the right to nominate up to three jurors in different disciplines on the request of the Exhibition Management. If possible, the selected jury members should come from those countries which are represented by the greatest number of exhibits. A maximum of two jury members (senior consultants and FIP quota jurors not included) with different specialised knowledge may be appointed from each Member. A jury member may not also serve as Commissioner save as provided under Article 22.3.
31.7 The Exhibition Management may appoint up to three senior consultants to the jury from the list of accredited jurors.
Article 32 Procedure for Appointment of Jury Members
32.1 The President of the FIP automatically serves on each jury as Honorary President. The President participates in the jury with the same rights and obligations as the other jury members, and in particular ensures that the relevant FIP regulations are properly observed. Should the President of the FIP be unable to participate, a member of the FIP Board shall serve as Honorary President.
32.2 The FIP Board, in consultation with the Exhibition Management and FIP Consultant shall appoint the Secretary to the Jury. Such appointment shall be made up to two years and not less than 18 months prior to the exhibition.
32.3 The procedure for appointment of Jury members will be as follows:
► the Exhibition Management will ask for nominations of a short list of accredited jurors in accordance with Article 31.6; FIP Board Members and Commission Chairmen should not be nominated, they will always be nominees for the FIP quota.
► the Exhibition Management will then prepare out of the above lists a tentative composition of the jury;
► the FIP Consultant, in consultation with the Exhibition Management shall ensure that there are sufficient qualified team leaders on the jury and also that at least 10% of the jurors are recently qualified. He will also indicate which jurors should be selected as FIP nominees.
32.4 Nomination of Jury members by the Exhibition Management should be submitted to the FIP Board through the FIP Consultant at least 12 months before the exhibition. The approved list of jury members shall be agreed and invitations sent out at least 6 months before the exhibition, but not before approval by the FIP Board. A copy of the letter of invitation must be sent to the FIP Members concerned
32.5 All appointments of jury members to a FIP exhibition must be confirmed by the FIP Board.
Article 33 Appointment of Jury Apprentices
33.1 The FIP Board will select apprentices out of the nominations sent to them by Members in consultation with the FIP Consultant and the Exhibition Management. One Jury apprentice may be attached to each judging class.
Article 34 Organisation of Jury Work
34.1 To facilitate the work of the jury and the Expert Group, the Exhibition Management will provide access to the exhibition outside the normal opening times as may be required.
34.2 The Exhibition Management shall place the following at the disposal of the jury for the performance ofits duties:
► a separate room not accessible to the general public,
► an adjoining room for the jury secretariat,
► the necessary office equipment including computing and photocopying equipment. The computer should be capable of running the FIP Exhibition Computer software program.
34.3 A separate room and equipment shall be provided to facilitate the work of the Expert Group. The minimum equipment to be provided shall be determined by the President of the Forgeries Commission and shall be advised to the Exhibition Management by the Consultant.
Article 35 Privileges of Jury Members35.1 The Exhibition Management shall provide each jury member with the following at no charge:
► two admission tickets for the entire period of the exhibition, one of them for a family member;
► prior to the beginning of jury work, at least two exhibition catalogues;
► two copies of the jury report (Palmarès), and
► two invitations to the Palmarès Banquet and to all official exhibition events, one of them for a family member.
Article 36 Reimbursement of expenses
36.1 Jury members are entitled to reimbursement of all traveling expenses to and from their place of residence and the exhibition site. The members shall decide themselves whether they wish to travel by rail (1st class) or by air (cheapest fare). An apprentice juror is not entitled to such reimbursement.
36.2 The Exhibition Management shall provide each jury member with a hotel room with bath or shower and breakfast for up to two persons, from one day prior to the opening of the exhibition until the end of the exhibition. Special provisions shall be made for the literature jurors if they are required to arrive early.
36.3 The Exhibition Management shall pay an appropriate sum for daily expenses for the period of actual number of days present; such payment should be made at the first formal session of the jury. An apprentice juror is not entitled to such reimbursement.
36.4 Jury members shall stay in the hotel provided for them by the Exhibition Management. If they wish to stay elsewhere, they will not be entitled to reimbursement of the cost of accommodation.
36.5 The jury shall be provided with working lunches while they are in session.
Article 37 Confidentiality of Jury Discussions
37.1 The jury shall meet in closed sessions. Its decisions are final. Appeals against downgrading for reasons stated in 46.3 shall be allowed provided they are made in the form approved by the FIP Board.
37.2 The work of the jury is confidential and all members of the jury are required to respect this during and subsequent to the judging. The results of the judging are to be kept secret until they are announced by the Exhibition Management.
37.3 In the event of a breach of Article 37.2, the FIP Board may immediately suspend the offender from office and/or decide to bar him from the jury of future FIP Exhibitions.
Article 38 Election of the Jury President and Jury Presidium
38.1 The President of the Jury shall be proposed by the Exhibition Management in consultation with the FIP Consultant. The Jury President must not hold a key post in the general management of the exhibition. However, the Jury President must be accredited and possess the appropriate jury experience.
38.2 At the onset of their work, the jury members confirm the nomination of the President of the jury, up to three vice-presidents, and the Secretary of the jury. These elected members, together with the President of the FIP or his Deputy, form the Jury Presidium.
Article 39 Jury Teams
39.1 The Secretary of the Jury in consultation with the FIP Consultant shall allocate the task of judging to teams of at least three jury members, chosen to reflect their specialised knowledge. The FIP Consultant will nominate the team leaders in consultation with the FIP Board and will determine the number of exhibits to be judged by each team. This also applies to the distribution of jury apprentices to teams.
Article 40 Judging of Exhibits
40.1 In the event of the death of an exhibitor, his exhibit will be judged unless it is withdrawn by the exhibitor’s representative.
40.2 The jury has the authority to transfer an exhibit from one class to another if it considers it is justified, unless the exhibitor confirmed by his Commissioner has requested in writing on the entry form that it be judged in the class specified by the exhibitor.
40.3 Arrangements for the judging of exhibits in an Open class are the responsibility of the Exhibition Management. The regulations shall be given in the IREX.
41.1 The jury is not obliged to make an award of the same level that an exhibit received in an earlier exhibition.
41.2 The jury is not permitted to combine various exhibits from one exhibitor for the purpose of judging. Each exhibit accepted by the Exhibition Management must be separately judged. This does not apply to exhibits in the literature class.
Article 42 Award of Medals
42.1 Each jury team makes the final decision on the award of medals up to and including 89 points provided other members of the jury raise no objection.
42.2 Proposals of the jury teams for all Gold Medals, as well as objections according to Article 42.1, shall be submitted to the full jury for deliberation.
42.3 Decisions of the full jury are carried by highest number of votes. In the event of a tie, the vote of the Jury President is decisive.
42.4 Apprentice jurors and members of the Expert Group have no voting rights
Article 43 Award of the Grand Prix d'Honneur
43.1 The jury presidium shall select those exhibits which may be considered for the award of the Grand Prix d'Honneur of the FIP Championship Class. All jury members have the right to propose additional candidates.
43.2 The award of the Grand Prix d'Honneur of the FIP Championship Class shall be carried out by secret ballot of the full jury. In the event of tie, the vote of the President of the Jury is decisive.
43.3 The candidates for the Grand Prix d'Honneur and the other Grand Prizes shall be announced immediately on completion of jury work.
Article 44 Award of Grand Prizes
44.1 For the award of Grand Prizes for other Competitive Classes, the jury groups shall propose exhibits that received at least 96 points.
44.2 The award of a Grand Prize shall be carried out by secret ballot of the full jury. In the event of a tie, the vote of the President of the Jury is decisive.
Article 45 Exhibition Certificates
45.1 The exhibition certificates shall be signed by the President of the Jury and the President of the Exhibition Management
Article 46 Work of the Expert Group
46.1 A panel of experts approved by the FIP Consultant shall examine at least 1% of exhibits and all exhibits in the Championship Class for fakes, forgeries and other contravention. They shall also inspect such other exhibits as are reported by the jury teams to contain possible faked or forged material. They shall submit their report to the Jury Presidium.
46.2 At the request of the Expert Group, the Exhibition Management must remove exhibits or parts thereof from the frames so that they may be subjected to close expert investigation. The Commissioners responsible for the exhibits shall be invited to be present when the frames are opened, if they are attending the exhibition.
46.3 Should an exhibit be determined to contain faked, forged, repaired or wrongly identified items which are not clearly marked as such, the exhibit shall be downgraded as determined by the Presidium and approved by the jury. If an exhibit contains many faked, forged or repaired items which are not marked as such, the exhibit may be put out of competition. In all cases where the exhibit has been downgraded, the exhibitor, National Commissioner and the national Federation shall be duly informed by the President of the Forgeries Commission.
46.4 Exhibitors whose frames have been opened to inspect material and who have been required to provide certificates before material is shown again shall likewise be advised.
SECTION VI EXHIBITION MANAGEMENT
Article 47 General Responsibilities of the Exhibition Management
47.1 The Exhibition Management of a FIP exhibition is obliged to strictly observe the FIP Statutes, GREX and all other regulations.
Article 48 Information from the Exhibition Management
48.1 The Exhibition Management of all FIP exhibitions are obliged to provide the FIP Board, the FIP Consultant, the FIP Commissions, the Commissioners, the Jury Members and the exhibitors with prompt and comprehensive information on all important matters concerning the exhibition.
Article 49 Content of Publicity Brochures and the Catalogue
49.1 The first publicity brochure of each FIP exhibition must contain:
► a list of Commissioners with their addresses (incl. Tel., Fax and e-mail)
► the name and address of the FIP Consultant, (incl. Tel., Fax and e-mail)
► details of fees charged for each display frame,
► the uniform number of frames to be allotted as per Articles 6.3 and 6.4., and regulations for the Youth, Literature and Open Class,
► details on the size of the display frames,
► insurance conditions for the exhibition,
49.2 The following must be published in subsequent publicity material
► The name and addresses of Commissioners, (incl. Tel., Fax and e-mail)
► the name and address of the FIP Consultant, (incl. Tel., Fax and e-mail)
► customs and currency regulations applicable for the exhibition,
► regulations for entering and leaving the country
► any amendments to the IREX
Article 50 Security and third party insurance50.1 The Exhibition Management is responsible for all aspects of security.
50.2 The Exhibition Management shall take out adequate third party insurance
50.3 The insurance and transport costs of all invited exhibits are the responsibility of the Exhibition Management.
Article 51 Transport of Exhibits
51.1 The exhibitors will bear the charges for sending the exhibits to the host country but any charges in the host country are to be borne by the Exhibition Management. The Exhibition Management shall return all exhibits at its own expense and by the same manner of transportation (including sending the exhibits as valuable cargo) as the Exhibitor or Commissioner submitted them unless an alternative method has been requested and agreed in advance.
51.2 If the exhibit is returned by insured post, the Exhibition Management is liable only to the maximum cover permitted by the Postal Authorities.
51.3 Excess baggage allowance for return of hand carried exhibits shall be determined by the weight of the incoming exhibits plus a minimum of 10% for catalogues, prizes and medals if carried by the Commissioner.
51.4 Exhibitors are required to insure their exhibits from despatch from their possession to return to them. The Federation must ensure that this has been effected.
Article 52 Contribution for Patronage, Auspices and Recognition
52.1 The contribution for Patronage or Auspices is set by the FIP Congress (Article 47.4 of Statutes) and agreed in the Contract with the FIP Board (Article 20.2 of GREX). The fee for Recognition is set by FIP Congress.
52.2 The contribution for Patronage or Auspices will be paid as specified in the Contract, and the fee for Recognition as provided in the letter of agreement.
52.3 If for any reason whatsoever no exhibition is held, the initial and any stage payments made are forfeited.
Article 53 FIP software
53.1 The FIP own software for the management of World and International Exhibitions. Such software shall be available for use by the Exhibition Management of exhibitions granted Patronage, Auspices or Recognition at no cost.
53.2 Use of the software is subject to specific conditions which will be set out in the Contract between the Exhibition Management and FIP. The software remains the exclusive property of FIP and may not be downloaded or copied other than authorised by FIP.
Article 54 Information to the FIP Board
54.1 At the end of the exhibition, the Exhibition Management shall submit without charge two copies of all exhibition publications to the FIP Secretariat, including publicity brochures, exhibition catalogues, and the jury report (Palmarès).
54.2 Copies of all Bulletins, catalogues, Palmarès and other promotional material shall be sent to FIP Board members and Commission Chairmen when published.
Article 55 Board meetings
55.1 The Exhibition Management of a FIP World or International Exhibition where no FIP Congress is held may be requested to organise a meeting of the FIP Board. In this case, the Exhibition Management shall provide appropriate conference rooms and is responsible for the travel and accommodation expenses (equivalent to those provided under Article 35 and 36 of GREX) of any Board member not already qualified and the Secretary General of FIP, except that the hotel room and daily expense allowance shall be limited to five nights for the Secretary General and three nights for Board members.
SECTION VII PROVISIONS FOR THE PREPARATION AND HOLDING OF FIP CONGRESSES
Article 56 Congress
56.1 The Secretary General of FIP shall act as Consultant for preparation of the bi-annual FIP Congress. The Secretary General may delegate some of the duties to the FIP Consultant where Congress is being held in conjunction with a FIP exhibition.
56.2 The organisers of a FIP Congress are responsible for the technical and organisational preparations and holding of the Congress. They are obliged to:
► provide suitable rooms for the Congress, for meetings of the FIP Board and for meetings of the FIP Philatelic Commissions;
► organise simultaneous translation in English, German, French and Spanish and tape-recording of the plenary meeting of Congress;
► establish a Congress secretariat with multi-lingual secretaries and necessary office equipment.
56.3 The organisers of a FIP Congress are responsible for the travel and accommodation expenses (equivalent to those provided under Article 35 and 36 of GREX) of:
► the FIP Board;
► the Secretary General;
► the Chairmen of the Commissions and Sections; and
► Consultants (appointed under Article 39 of Statutes).
56.4 Upon conclusion of the Congress, the proceedings of the Congress shall be published by the organisers in the languages as set forth in Article 56.2, after approval by the FIP Board, The number of copies to be printed will be agreed with the FIP Secretary General. Copies of the proceedings will be posted to all Members, the FIP Board, the Chairmen of the Commissions and Sections, the FIP Secretariat and to the invited members as defined in Article 19.2 and 19.3 of Statutes.
SECTION VIII FINAL PROVISIONS
Article 57 Language
57.1 In the event of any discrepancies in the text arising from translation, the English text shall prevail.
Article 58 Exceptions
58.1 Matters not covered by the GREX will be determined by the FIP Board and if relevant ratified by the next Congress.
58.2 Exceptions to the provisions of the GREX may only be made by the FIP Board.
Article 59 Approval of the General Regulations for Exhibitions
59.1 The above General Regulations of the FIP for Exhibitions were approved at the 66th FIP Congress on October 14, 2000 at Madrid. They take effect immediately following closure of Congress.